Jobs Today Administrator , SA Citizens Only , Jobs Career Juli 2013

Vocation Plus
Administrator (Sales) - Germiston (SA CITIZENS ONLY)(AA)
ENTRY REQUIREMENTS Administrative qualification with a minimum of 3 years experience in a sales administrator position. JOB PURPOSE Personal Assistance, general secretarial and administrative assistance to the general manager and team. ATTRIBUTES • Ability to work under pressure • Adaptability • Assertive • Attention to detail • Continuous improvement • Dedicated to service excellence • Ability to implement plans • Proactive • Personal Presentation • Team Player SKILLS • Sales and general administration skills • Advanced computer skills • Minute taking and/or reporting skills • Communication skills • Customer-service orientation • Problem solving skills • Presentation skills   COMPETENCIES • Analytical thinking • Conceptual thinking • Information Seeking • Initiative • Customer Orientation • Self Confidence KEY PERFORMANCE AREAS • Personal Assistance to the General Manager • Administrative assistance for the rest of team i.e. general secretarial, HR, and procurement services ROLES & RESPONSIBILITIES GENERAL SECRETARIAL & ADMINISTRATIVE • Diary management, meetings & boardroom co-ordination • Minute taking & distribution • Travel Arrangements through travel agents: Air tickets, car rental, accommodation, VISA applications & travel itineraries • Arranging staff welfare (Company VITO, functions, corporate clothing) etc • Coordinate catering for meetings & functions • Courier arrangement • Housekeeping, ordering & purchasing of groceries and stationery etc. • Log calls for maintenance of equipment, phone installations, IT Helpdesk • Liaison with Head office, staff and insurance company for insurance claims when necessary • Filing, screening of phone calls and takings of messages • Comply with operational and legal requirements with regard to Health and Safety. FINANCIAL • Co-ordination of Requisitions, Orders & Tax invoices for payment and cost allocation control • Assist with obtaining quotes, CAPEX applications & motivations. • Binding & distribution of monthly financials & quarterly board reports • Manage supplier database HUMAN RESOURCES • Co-ordinate leave schedules for team, completion of leave forms & submission thereof • Completion & submission of expense claims • Ensure monthly travel claim forms are completed, authorized and submitted for payment. • Assist with New Employees Take-on, pre-employment medicals & induction, tools of trade (laptops/ cell phone/ IT setups) office keys etc. • Confidential staff filing for GM’s • Medicals: Co-ordination for team • Assist with staff relocation when necessary • Courses & Conference co-ordination & reservations • General staff queries i.e. medical aid, car claims, retirement COMMERCIAL • Daily sales reporting • Compile monthly sales data reports • Administration of price schedules • Quote administration and filing • Weekly quote activity reports • Management of pipeline reports • Consolidation of monthly sales reports • Filing of all client communications • Administration of client contract files • Price increase administration • Administration of Sales Department folder • Invoice query resolution
Date:	8 July 2013
City/Town:	Germiston
Location:	Gauteng
Wage/Salary:	R10k-R12k ctc per month
Start:	as soon as possible please
Duration:	Permanent
Type:	Full Time
How to apply:	Interested candidates should forward a detail cv, latest payslip and copy of qualifications to Tumi Sonai: xxxx@xxxxxxx.xx.xx using the job title as your reference. Should you not receive a response within 21 working days, please consider you application unsuccessful.
Company:	Vocation Plus
Contact:	Tumi Sonai - Senior Recruitment Consultant
Phone:
Fax:
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